Bylaws

ARTICLE I
DEFINITIONS

A. Election Apparatus

The Election Apparatus consists of the committees, teams, and officers whose major functions involve assisting Democratic candidates in election to public office. The Election Apparatus shall be organized according to the prevailing organizational chart adopted by the County Executive Committee. The Election Apparatus operates under the direction of the Executive Director who is the chief officer over the activities of the Election Apparatus.

B. Administration and Governance Apparatus

The Administration and Governance Apparatus consists of the committees and officers whose principal function involves the administration and governance functions of the Party. The Administration and Governance Apparatus shall be organized according to the prevailing organizational chart adopted by the County Executive Committee. The Administration and Governance Apparatus operates under the direction of the Vice Chair who is the chief officer over the activities of the Administration and Governance Apparatus.

C. Team

A Team is an informal--not bound to Robert’s Rule of Order--working group dedicated to fulfilling specific functions or tasks. A team is led by a Director who directs the activities of team members.

D. Committee

Committee is a formal working group dedicated to conducting specified business on behalf of the County Executive Committee. A Committee is led by a Committee Chairperson. A Committee conducts business according to Robert’s Rules of Order.

E. County Executive Committee

The County Executive Committee is defined and has the authorities listed in Chapter 171 of the Texas Election Code and the Rules of the Texas Democratic Party.

F. Select Executive Committee

See provisions pertaining “Committees and Teams” described herein.

ARTICLE II
NAME

The name of this Party shall be the “Collin County Democratic Party” or simply “CCDP.” CCDP is governed by the County Executive Committee (CEC) composed of duly elected or appointed Precinct Chairs who are the only members with voting rights.

ARTICLE III
MISSION

The Mission of CCDP is to elect more Democrats and to champion the Democratic values of equal opportunity, justice, and to support the common good of all the people, in Collin County, in Texas, and around the nation.

ARTICLE IV
PURPOSE

CCDP works to elect Democrats at all levels of office. CCDP coordinates Democratic Party campaigns in Collin County under the general direction of the Texas Democratic Party (TDP). CCDP is responsible for building the party organization at the county level, registering Democratic voters, encouraging Election Day turn out among Democratic voters, and getting our candidates elected to office.

The essence of CCDP’s purpose is to encourage the fullest possible participation of all Democratic voters. It is dedicated to disseminating the Democratic message, platform, and philosophy. A major source of CCDP’s grassroots organizing is through the encouragement and facilitation of participation in community education and social events. CCDP provides a grassroots forum for the study and discussion of public policy issues and their impact at the local level.

ARTICLE V
STATEMENT OF PRINCIPLES

The Collin County Democratic Party operates within the Rules of the Texas Democratic Party (TDP) and hereby adopts the following Statement of Principles to govern party activities at all levels.

A. Beliefs

We believe that the Democratic Party, with its great diversity, its flexibility, its historic adaptability to fruitful change, and its instinctive responsiveness to human needs and aspirations, can provide the leadership required in these challenging times.

B. Declarations

To achieve these principles, we hereby make declarations per the TDP Rules to govern party activities at all levels.

C. Code of Conduct

CCDP expects Officers, Precinct Chairs and Party Leaders to model these fundamental principles and expects the same of those they interact with:

  1. Integrity. Being straightforward, honest and truthful in all professional and business relationships.
  2. Courtesy. Being courteous and respectful in all interactions.
  3. Objectivity. Not allowing bias, conflict of interest or the influence of other people to override their professional judgment.
  4. Professional behavior. To comply with relevant laws and regulations, and avoid any action that could negatively affect the reputation of the Democratic Party.

Failure to honor this code can result in disciplinary action to include removal from a leadership position.

ARTICLE VI
REGULATORY COMPLIANCE

A. Internal Revenue Service

CCDP is a political party and complies with reporting requirements of Internal Revenue Code Section 527. No part of the earnings or assets shall inure to the benefit of any individual, including any officer except as provided by state law. Appropriate compensation may be paid to staff members, if any.

B. Legal Compliance

CCDP shall be in compliance with all applicable federal, state, county, and local laws.

C. Texas Democratic Party

CCDP is governed by the Texas Election Code and the Texas Democratic Party Rules. Any provision contained within these Operating Rules determined to be in conflict with federal, state, or local law or the Rules of the Texas Democratic Party shall be null and void. Only the conflicting provision shall be null and void, the remaining portions of these Operating Rules shall continue to govern the operation of the CEC.

ARTICLE VII
SUPPORTERS

A. Participation

Any qualified Texas voter eighteen (18) years of age or older, unless otherwise spelled out in these Operating Rules, who supports the “Statement of Principles” of the Texas Democratic Party may participate fully in any Party activities, and may be elected to any CCDP Office, except where specifically prohibited by law or by CCDP Operating Rules.

B. Privileges

Supporters do not have voting privileges. No dues will be imposed in the Collin County Democratic Party.

ARTICLE VIII
OFFICERS

A. Officer Positions

The officers of CCDP shall be Executive Director, Chair, Vice Chair, Secretary, Treasurer. The CEC may create additional officer positions, define the authority and duties of each such position, and elect or appoint persons to fill the positions. Refer to TDP Rules for more details on Officer Positions.

B. The Executive Director shall:
  1. Act as the chief officer and manager of the Election Apparatus and, subject to budget restrictions and financial authorities adopted by the County Executive Committee, exercise executive level authority over the Election Apparatus without the requirement of approval from any other authority.
  2. Shall exercise his or her discretion to appoint and remove team directors and committee chairs within the Election Apparatus.
  3. Report on an as-needed basis to the Select Executive Committee on matters pertaining to budget, election, and any other matter the Executive Director deems appropriate.
  4. Report on a monthly basis to the County Executive Committee.
  5. Have the final approval and authority in crafting the campaign and messaging strategy of the Party.
  6. Shall have spending authority adopted by the Party’s purchasing policies, but shall have at least:

    a. Authority upon the written co-approval of the Party Treasurer to spend amounts not greater than $1,000.

    b. Authority upon the written co-approval of the County Executive Committee, or in case of emergency, the Select Executive Committee, to spend in amounts exceeding $1,000.

  1. Have and exercise administrative level access to any and all tools, platforms, software, applications, and subscriptions utilized by the Party; and shall have and exercise co-extensive authority with the Vice Chair to grant and deny access to other individuals in the Party to the Party’s tools, platforms, software, applications, and subscriptions. This authority is delegable in the discretion of the Executive Director.
C. The County Chair shall:
  1. Preside at all general meetings and CEC meetings. If the County Chair is not present, then the Secretary or any qualified Democrat may conduct the meeting. Prior to each meeting, the Chair will prepare and distribute a draft agenda to be approved by the body at the beginning of the CEC meeting.
  2. Execute any deeds, mortgages, bonds, contracts, or other instruments that the CEC has authorized to be executed. However, the Chair may not execute instruments on behalf of the CCDP if this power is expressly delegated to another officer, agent, or committee of the CCDP by the CEC, the Rules, or statute. The Chair shall perform other duties prescribed by the CEC and all duties incident to the office of County Chair.
D. The Vice Chair shall:
  1. Act as the chief officer and manager of the Administration and Governance Apparatus and, subject to budget restrictions and financial authorities adopted by the County Executive Committee, exercise executive level authority over the Administration and Governance Apparatus without the requirement of approval from any other authority.
  2. Shall exercise his or her discretion to appoint and remove team directors and committee chairs within the Administration and Governance Apparatus.
  3. Report on an as-needed basis to the Select Executive Committee on matters pertaining to budget, election, and any other matter the Executive Director deems appropriate.
  4. Report on a monthly basis to the County Executive Committee.
  5. In the absence of a chairperson, preside over the Administration Committee which provides for adequate facilities and the effective operation of the office, including staffing, both volunteer and employed.
  6. Have and exercise administrative level access to any and all tools, platforms, software, applications, and subscriptions utilized by the Party; and shall have and exercise co-extensive authority with the Executive Director to grant and deny access to other individuals in the Party to the Party’s tools, platforms, software, applications, and subscriptions. This authority is delegable in the discretion of the Vice Chair.
E. The Treasurer shall:
  1. Chair the Finance Committee.
  2. Prepare and present a monthly financial report to the CEC.
  3. Submit an annual operating budget to the CEC for approval on or before the final meeting of each calendar year.
  4. Ensure an informal audit is conducted at the conclusion of each calendar year and presented to the CEC.
  5. Have charge and custody of, and be responsible for, all funds and securities of the CCDP.
  6. Ensure that the CCDP files accurate and timely IRS, federal, state, local and TDP reports, as required.
  7. Provide feasibility analyses of committee budgets.
  8. Ensure payment of duly incurred expenses and payroll.
  9. Ensure the accounting of the income and expenditures of the Party.
  10. Provide consultation to those with spending authority in the Party and report any matter of concern to the Select Executive Committee, the County Executive Committee, or both.

ARTICLE IX
COMMITTEES AND TEAMS

A.  Standing Committees
  1. The standing committees shall be the Finance, Administration, and Fundraising Committees. The (CEC) shall establish committee descriptions and determine the functions of such standing committees, as it deems necessary, to assist the CEC in carrying out its functions.
  2. Committee chairs under the election apparatus serve at the discretion of the Executive Director. Committee chairs under the Administration and Governance Apparatus serve at the discretion of the Vice Chair.
B.  Ad Hoc Committees
  1. The CEC may establish one or more committees to delegate specified authority to a committee and may appoint or remove members of a committee.
  2. The CEC may establish qualifications for membership on a committee.
  3. Committees have spending authority and are required to prepare an operating budget that must be approved by the CEC. Expenses are signed for and submitted by the Committee Chair to Finance.
  4. Committee chairs under the election apparatus serve at the discretion of the Executive Director. Committee chairs under the Administration and Governance Apparatus serve at the discretion of the Vice Chair.
C. Teams

A Team may have a budget if authorized by the Coordinated Campaign, the Executive Director, or the Vice Chair. Team directors chairs under the election apparatus serve at the discretion of the Executive Director. Team directors under the Administration and Governance Apparatus serve at the discretion of the Vice Chair. 

D. Select Executive Committee

The Select Executive Committee is a consultative body, consisting of no more than seven members selected by the Administration Committee, who are precinct chairs, serving alongside the Treasurer who sits in an ex officio capacity. The Select Executive Committee provides counsel, advice, and guidance to the Executive Director and the Vice Chair on an as-needed basis. The Select Executive Committee is delegated authority by the County Executive Committee to approve emergency matters in limited circumstances. An emergency expenditure is an expenditure deemed by the Select Executive Committee to be an immediately necessary expenditure of Party funds, the delay of which - by awaiting authorization at a meeting of the County Executive Committee - would prove detrimental to the goals or mission of the Party.

E. Organizational Chart

The Party shall be organized according to an organizational chart adopted and periodically amended by a simple majority the County Executive Committee. The Party’s current organizational chart is reflected in the Collin County Blue 22 Plan.

ARTICLE X
CCDP BUSINESS

A. Meetings
  1. The County Executive Committee meets at least quarterly at a time and place ordered by the County Chair.
  2. The CEC shall perform statutory election-related duties in accordance with TDP Rules.
  3. The County Chair may designate a member to fulfill the duties of any other officer who is not present at a meeting.
  4. Written or electronic notice of all meetings must be delivered to all members at least five (5) days before the date of the meeting, except in emergency situations.
  5. Committee reports and any motions to be offered in new business shall be submitted in writing at least five (5) days before the date of the meeting.
  6. The County Chair may call a special meeting of the CEC as needed with the approval of a majority of the other officers.
  7. Twenty-five percent (25%) of the members of the CEC may call a special meeting provided that they present a petition to the County Chair in advance of the date of the requested special meeting to allow the County Chair to deliver notices in accordance with TDP Rules. In the absence of the County Chair the petition may be delivered to the Vice Chair or Secretary.
B. Quorum

All members present at a meeting shall be counted as present for the purposes of determining a quorum at a meeting of the County Executive Committee. A quorum for conducting statutory business is a majority of the chairs posted on the Secretary of State website at the time of the meeting. The quorum for conducting non-statutory business shall be 25% of the chairs posted on the Secretary of State website at the time of the meeting.

C. Meeting by Electronic Means

The CEC and its committees may consider and vote on any motion via e-mail, other electronic means, and/or during teleconferences. Voting by electronic means will be supplemental to a regularly scheduled meeting and is to be used for time-sensitive actions that cannot be deferred until the next regularly scheduled meeting. A quorum of voting members is required. The motion, the attendees and the votes will be recorded and added to other official meeting records.

ARTICLE XI
AMENDMENT OF OPERATING RULES

A. Amendment

A two-thirds majority of the CEC members present and voting at a regularly called meeting or special meeting at which the required quorum is present, may alter, amend, repeal, or enact new Operating Rules. The notice of any such meeting shall be sent (14) fourteen days in advance and shall include the text of the proposed Operating Rules provisions as well as the text of any existing provisions proposed to be altered, amended, or repealed.

B. Authority

The Administration Committee is responsible for proposing such changes to ensure compliance with TDP Rules and Texas Election Code.

C. Suspension of a Rule

Any provision of the Rules may be suspended by a two-thirds majority vote.