BYLAWS OF COLLIN COUNTY DEMOCRATIC PARTY

Last Revised May 15, 2024

ARTICLE I

NAME

The name of this Party shall be the “Collin County Democratic Party” or simply “CCDP.” CCDP is governed by the County Executive Committee (CEC) composed of duly elected or appointed Precinct Chairs who are the only members with voting rights.  

ARTICLE II

MISSION

The Mission of CCDP is to elect more Democrats and to champion the Democratic values of equal opportunity, justice, and to support the common good of all the people in Collin County, in Texas, and around the nation.  

ARTICLE III

PURPOSE

CCDP works to elect Democrats at all levels of office. CCDP coordinates Democratic Party campaigns in Collin County under the general direction of the Texas Democratic Party (TDP).  CCDP is responsible for building the party organization at the county level, registering Democratic voters, encouraging Election Day turnout among Democratic voters, and getting our candidates elected to office.  

The essence of CCDP’s purpose is to encourage the fullest possible participation of all Democratic voters. It is dedicated to disseminating the Democratic message, platform, and philosophy. A major source of CCDP’s grassroots organizing is through the encouragement and facilitation of participation in community education and social events. CCDP provides a grassroots forum for the study and discussion of public policy issues and their impact at the local level.  

ARTICLE IV

STATEMENT OF PRINCIPLES

The Collin County Democratic Party operates within the Rules of the Texas Democratic Party (TDP) and hereby adopts the following Statement of Principles to govern party activities at all levels. 

A. Beliefs 

We believe that the Democratic Party, with its great diversity, its flexibility, its historic adaptability to fruitful change, and its instinctive responsiveness to human needs and aspirations, can provide the leadership required in these challenging times. 

B. Declarations 

To achieve these principles, we hereby make declarations per the TDP Rules to govern party activities at all levels. 

C. Code of Conduct  

CCDP expects Officers, Precinct Chairs and Party Leaders to model these fundamental principles and expects the same of those they interact with:  

    1. Integrity. Being straightforward, honest, and truthful in all Democratic Party activities or interactions.  
    2. Courtesy.  Being polite and gracious while showing regard and respect for others. Personal behavior that is patently offensive or intentionally disruptive is antithetical to Democratic beliefs and unacceptable.  
    3. Objectivity. Not allowing bias, conflict of interest, or the influence of other people to override their ability to make considered and impartial judgments and conclusions. Being transparent in all interactions as to your role in order to prevent any undue influence.
    4. Professional behavior. To comply with relevant laws, regulations, all Democratic Party rules at all levels and avoid any action that could negatively affect the reputation of the Democratic Party.  

Failure to honor this code can result in disciplinary action to include removal from a leadership position.  

ARTICLE V

REGULATORY COMPLIANCE

A. Internal Revenue Service  

CCDP is a political party and complies with reporting requirements of Internal Revenue Code Section 527. No part of the earnings or assets shall inure to the benefit of any individual, including any officer, except as provided by state law. Appropriate compensation may be paid to staff members, if any. 

B. Legal Compliance  

CCDP shall be in compliance with all applicable federal, state, county, and local laws.  

C. Texas Democratic Party  

CCDP is governed by the Texas Election Code and the Texas Democratic Party Rules. Any provision contained within these Bylaws determined to be in conflict with federal, state, or local law or the Rules of the Texas Democratic Party shall be null and void. Only the conflicting provision shall be null and void, the remaining portions of these Bylaws shall continue to govern the operation of the CEC.  

D. Conflicts and Contradictions

  1. Should any conflict or contradiction exist between a CCDP policy and other laws and policies, the following will apply in order and supersede.
         a) US Federal Law
         b) Texas State Law
         c) Texas Democratic Party (TDP) rules
         d) CCDP Bylaws
         e) CCDP Special Rules of Order
         f) Robert's Rules of Order (RONR) 12th edition
  2. Where no contradiction or conflict exists, the CCDP Grievance Policy will be considered an addition to the policies from the sources listed above.
  3. Violation of US Federal and/or Texas State Laws will be reported to the appropriate law enforcement agencies.
  4. Should a CCDP Policy conflict or contradict another CCDP Policy, the Rules & Bylaws Committee is directed to resolve the conflict or contradiction as quickly as possible.  

ARTICLE VI

VOLUNTEERS 

A. Participation 

Any Collin County, Texas resident, unless otherwise spelled out in these Bylaws, who supports the “Statement of Principles” of the Texas Democratic Party may participate fully in any Party activities, and if a registered voter and participated in the most recent Democratic primary may be elected to any CCDP Office, except where specifically prohibited by law or by CCDP Bylaws. 

B. Privileges  

Volunteers do not have voting privileges. No dues will be imposed in the Collin County Democratic Party.  

ARTICLE VII

OFFICERS

A. Officer Positions  

The officers of CCDP shall be Chair, Vice Chair, Secretary, and Treasurer. The CEC may create additional officer positions, define the authority and duties of each such position, and elect or appoint persons to fill the positions. Refer to TDP Rules for more details on Officer Positions.  

B. The County Chair shall:  

  1. Preside over all general meetings and CEC meetings. If the County Chair is not present, then the Vice Chair, then Secretary may conduct the meeting. Prior to each meeting, the Chair will prepare and distribute a draft agenda to be approved by the body at the beginning of the CEC meeting.  
  2. Execute any deeds, mortgages, bonds, contracts, or other instruments that the CEC has authorized to be executed. However, the Chair may not execute instruments on behalf of the CCDP if this power is expressly delegated to another officer, agent, or committee of the CCDP by the CEC, the Rules, or statute. The Chair shall perform other duties prescribed by the CEC and all duties incident to the office of County Chair. 

C. The Vice Chair shall:  

  1. Chair the Administration Committee. 

D. The Treasurer shall:  

  1. Chair the Finance Committee.  
  2. Prepare and present a monthly financial report to the CEC.  
  3. Submit an annual operating budget to the CEC for approval on or before the final meeting of each calendar year.  
  4. Ensure an informal audit is conducted at the conclusion of each calendar year and presented to the CEC. 
  5. Have charge and custody of, and be responsible for, all funds and securities of the CCDP.  
  6. Ensure that the CCDP files accurate and timely IRS, federal, state, local and TDP reports, as required.  

ARTICLE VIII  

COMMITTEES 

A. Standing Committees 

The following Committees shall be the standing Committees of CCDP. Standing Committee description and functions shall be defined by these Bylaws and may be modified by the CEC, as it deems necessary, to assist the CEC in carrying out its functions. The Chair, with the advice and consent of the CEC, shall appoint a chair for each standing committee, to be ratified by the CEC.  

    1. Administration Committee oversees all operational processes of the Collin County Democratic Party which are not otherwise delegated or assigned to any other committee.
    2. Coordinated Campaign and Data Committee is responsible for supporting Democratic candidates in their campaigns for local, county, state, and national office. This committee identifies, reaches, and influences Collin County Democrats in collaboration with individual candidates. Efforts include voter ID, ensuring data integrity, voter education, issue awareness, and counseling candidates on Democratic messaging where appropriate. The Committee also supports CCDP by managing party data and platforms, assisting with data analysis, coordinating with the Texas Democratic Party Data Director, and providing technical training where needed, as well as supplying data and reports for other committees.
    3. Finance Committee is responsible for the financial affairs of the party. This includes accounting, budget analysis, FEC, and TEC reporting.
    4. Fundraising and Communications Committee is responsible for generating donations and sustaining donor relationships. The committee works in partnership with the Party Officers, who should represent the Party in creating and maintaining relationships with large donors. Communications within the committee are responsible for disseminating the message defined by party leadership across various communication platforms. The authority for controlling the Party's message lies with CCDP Leadership, in conjunction with the Texas Democratic Party.
    5. Rules & Bylaws Committee supports the CEC as a resource for understanding the standing rules and bylaws of the party. Questions regarding compliance may be addressed to this committee.
    6. Grievance Committee is responsible for mediating conflict within CCDP. 

B. Ad Hoc Committees  

  1. The CEC may establish one or more Ad Hoc committees to delegate specified authority to a committee.  
  2. The CEC may establish additional qualifications for membership on a committee beyond what is stated for Volunteers according to Article VI Section A, “Participation”.  
  3. Committees have spending authority and are required to prepare an operating budget that must be approved by the CEC. Expenses are signed for and submitted by the Committee Chair of Finance.  
  4. Committees are encouraged to have a Deputy Chair for each Committee that serves as second in command of the Committee to the Chair. The Deputy Chair is appointed by the County Chair, with advice from the Chair of the Committee, and is ratified by the CEC.
  5. Committee membership (both appointment and removal) are determined by the following. 

a. Appointment or removal by the County Chair (if there is no Committee Chair)
b.
Appointment or removal by the Committee Chair 

All appointments or removals are temporary until ratified by the CEC.

ARTICLE IX

CCDP BUSINESS

A. Meetings  

  1. The County Executive Committee (CEC) meets at least quarterly at the time and place ordered by the County Chair.  
  2. The CEC shall perform statutory election-related duties in accordance with TDP Rules. 
  3. The County Chair may designate a member to fulfill the duties of any other officer who is not present at a meeting. 
  4. Written or electronic notice of all meetings must be delivered to all members at least five (5) days before the date of the meeting, except in emergency situations.  
  5. Committee reports and any motions to be offered in new business shall be submitted in writing at least five (5) days before the date of the meeting. 
  6. Any business not submitted 5 days prior to the meeting may be presented during the meeting as new business and will require a minimum 2/3 vote to be heard. 
  7. The County Chair may call a special meeting of the CEC as needed with the approval of a majority of the other officers. 
  8. Twenty-five percent (25%) of the members of the CEC may call a special meeting provided that they present a petition to the County Chair in advance of the date of the requested special meeting to allow the County Chair to deliver notices in accordance with TDP Rules. In the absence of the County Chair the petition may be delivered to the Vice Chair or Secretary.  

B. Quorum  

All Collin County Precinct Chairs and the County Chair (Chairs) present at a meeting shall be counted as present for the purposes of determining a quorum at a meeting of the County Executive Committee. Chairs are defined as posted on the Secretary of State website at the time of the meeting, excluding vacancies, for the purpose of calculating quorum. A quorum for conducting statutory business is a majority of the Chairs. The quorum for conducting non-statutory business shall be a minimum of 25% of the Chairs. 

C. Meeting by Electronic Means  

The CEC and its committees may consider and vote on any motion via video teleconferences. A quorum of voting members is required. The motion, the attendees and the votes will be recorded and added to the meeting minutes. Eligibility to vote must be able to be verified during voting.  

ARTICLE X

AMENDMENT OF BYLAWS

A. Amendment  

A two-thirds majority of the CEC members present and voting at a regularly called meeting or special meetings at which the required quorum is present, may alter, amend, repeal, or enact new Bylaws. The notice of any such meeting shall be sent fourteen (14) days in advance and shall include the text of the proposed Bylaws provisions as well as the text of any existing provisions proposed to be altered, amended, or repealed.  

B. Authority  

The Rules and Bylaws Committee is responsible for periodic review and revision of the Bylaws, incorporating motions passed by the CEC and changes required to comply with state law and TDP Rules. 

C. Suspension of a Rule  

Any provision of the Rules may be suspended by a two-thirds majority vote. 

Revision History:

Bylaws have most recently been updated as of May 15, 2024. This revision of CCDP Bylaws is to incorporate consistent standing rules, grammar and formatting, and to document order of operations on levels of rules, laws, and guidelines.

The CCDP Bylaws were previously revised January 26, 2021 to address changes in the Texas Election Code that were incorporated into 2018-2019 Texas Democratic Party Rules.  

https://www.texasdemocrats.org/party-rules